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We work with a lot of companies, big and small and have worked with all kinds of presenters on the webinars and webcasts that we produce. As they say, “practice makes perfect” when it comes to giving a top notch online presentation. However with our many years of experience in this field, we have gleaned some very important tips if you are presenting on a webcast that will make you feel prepared and less anxiety ridden for those last 30 minutes before presentation kickoff.

1. Have a back-up of your slides – either a hard copy, or a soft copy saved to your desktop in the background that you can easily reference. This will give you peace of mind if you have any trouble with your internet connection. Hard copy is most fool proof – in case your computer shuts down because you forgot to install those updates! This way you still have a visual of your slides, but can have another colleague or your producer move slides for you as a back up.
2. Grab a glass of water. This sounds pretty basic, but we always recommend this when we talk to new virtual presenters on rehearsals. Water or tea is best to clear your throat – did you know that milk in your coffee actually can create dry-mouth?
3. Shut down your mobile phone – We recommend this not only so this isn’t buzzing or ringing in the background, but also so you don’t get distracted by checking your email. Same goes on your laptop or computer – shut down your email and all other applications you don’t need. This will keep you focused on the presentation at hand.
4. Reboot your computer before logging in and presenting on any webcast. The morning of or even the day before we recommend this – that way if there are any updates that need to finish, etc., you won’t be caught with prompts in the middle of your presentation.
5. Make sure you login to the webcast at least 30 minutes in advance. Whether a rookie or an all-star at virtual presentations, we do this on every single webcast we produce to ensure presenters can get connected, and can do audio checks, and make sure everything is set to go. This time will allow you to feel prepared and not rushing minutes before you are scheduled to begin.

Jessica Craig
V2 | Virtual Event Manager

Let’s pretend your webinar or webcast is a party. Okay, these informative and lead-generation gatherings maybe aren’t quite the same without the appetizers and beverages  — but on the planning level, there’s that same nagging fear. What if nobody shows up?

For webinars (and, presumably, parties) — we believe that high attendance can be linked directly to the invitation email, and by extension, the registration page.

Email is simply the most effective channel for promoting webinars. The 2013 ON24 Webinar Benchmark Report states that 80% of registrations come from a combination of email and site promotions.

Your invitation emails are key to a successful webinar! Let’s take a look at some proven strategies to increase the effectiveness of your email Invitation.

Webinar invitation emails are all about making it easy for people to say yes to registering and by extension, attending.

1. Be concise, and use an active voice. People don’t want to read a novel to figure out what your event is about. They want to be able to easily see in a few seconds or less what the event is about. Use a clear call to action like “Sign up Now” or “Register Here” so they know they have the opportunity to attend a virtual event.
2. Optimize your email for HTML, plain text, image-free and mobile viewing. Make sure your email can be opened in all of these formats.
3. Use bullet points and numbered lists. Across the board, people like lists – they are easy to read and digest, and our eyes naturally gravitate toward them.
4. Your email subject line is maybe one of the most important parts of the invite. This is the first opportunity to grab attention and get your prospect to open the email. It should feel personal and exciting, and should be between roughly 25 to 50 characters at the most. We also suggest testing out different subject lines to different segments of your audience.
5. Use a sense of urgency to get the audience to register sooner rather than later. Using phrases such as “space as limited” and “Register Now” are good ones to get people to sign up.
6. Include a short summary of the webinar topic as well as bios and photos of the speakers.
7. Make sure the graphical elements and branding match the registration page for the event so everything is cohesive and isn’t confusing to the audience.
8. Keep things personal by using their first names at the top of the email. People are more inclined to open emails if you use the recipient’s name in the first line of the email.