As the V2 Adobe Connect Pro subject matter expert on our team, I’ve produced a myriad of trainings and events with my clients on the Adobe Connect Pro platform. Adobe Connect is one of my favorite platforms as an event manager because of its flexibility and collaboration features which lend itself well to a virtual classroom. Let’s take a peek at some of these features and how you can utilize them in your trainings.
Adobe Layouts – What are they? Layouts are a feature that allows you to create different elements or pods within the adobe connect meeting room. These pods include chat, polls, video (webcam), links, Q&A (moderated questions & answers), and share pods that allow you to share presentation files as well as your computer screen. Adobe Layouts let you as the Host choose where these pods live, and how they appear. For example, at one point in your presentation, you may wish to poll the audience on whether or not they have completed pre-work required of them prior to the training session. You can easily switch to this layout with the pre-loaded poll questions by using the layout panel on the right side of the screen. Click on the layout icon in the panel to switch your view. Layouts allow you to easily customize and re-organize the look and activities you want present in the meeting. You can set them up ahead of your meeting and you can alter them on the fly using prepare mode under Meeting options.
Using Prepare mode allows you to move to a different layout and change pods or load content while keep the attendees and presenters on the active pod. This is extremely helpful if you have last minute changes in content that need to be updated while in session.
Presenter Only Area – The presenter only area of the Adobe Connect Meeting or Seminar room is a handy tool that easily allows you to store pods/see layouts/chat your other presenters without attendees having any knowledge of this. At V2, we utilize this area to keep presenter notes on the presentation, have an chat pod open amongst presenters to give cues and communicate any issue/questions that may appear during the session. It is also a great way to prep and get ready any new pods you may decide to add to your presentation on the fly. For instance if you decide to add a poll, or bring in a chat pod for the attendees you can select this in the layout menu, and it will automatically open in the presenter only view first, where it will remain until you drag and drop it into the attendee area.
Breakout Rooms in Adobe Connect allow you to separate your attendees into different virtual rooms for group collaboration. The Host simple organizes the attendees into different groups using the breakout view and starts breakouts, and like magic attendees are in their own private virtual meeting and audio conference. The Host can move seamlessly in and out of each breakout room and back to the main meeting. Once you are ready to bring everyone back, then with the same click of a button, attendees return to the main session. You can load separate presentations into each breakout group, separate chats, polls, and any other interactive elements that fit your group activity.
We highly suggest Adobe Connect Pro for your corporate trainings and internal meetings. We think you’ll find that with Adobe Connect Pro you can create interesting, collaborative virtual trainings that will keep your attendees engaged. Reach out to the V2 Crew for more info on how we can help you best utilize Adobe Connect Pro’s unique features with your training goals.
V2 | Virtual Event Manager
Today’s guest post is from Roger Courville, Chief Aha! Guy at www.TheVirtualPresenter.com (but you really shouldn’t listen to him because he often gets on airplanes to teach people this webinar stuff).
Imagine you’re hosting a webinar with a whole lot of important people involved, and something goes SO wrong that you fear losing your job.
This is one lesson you can learn from someone else’s epic faux pas.
The webinar production team didn’t get the call
I’ll spare you the story of the company’s politics. Suffice it to say that the writers of Game of Thrones might have found another storyline.
The challenge? The company is going to have a HUGE PR event using web conferencing, and the marketing department didn’t want to use the production team who did nothing but produce webinars all day long.
Every important person in the world was invited
The webinar was to be a big PR event. The PR team had invited and confirmed the attendance of analysts, journalists, and influencers. Part of the stunt was that the company’s CEO and VP of Marketing were to sit at a desk… perched from a sign in Times Square (yes, NYC).
And then very smart people did a really dumb thing
The marketers who put the event together were not stupid. It was a killer PR idea. They did all the right things… except one.
They used the wrong tool for the job
For this event it was decided to use an external audio conferencing number. No problem so far.
You know how in many companies you get a standard-issue audio conferencing number assigned to you?
That’s what they used. And it supported a maximum of 96 connections. Oops.
The fury of Hades came bubbling up
Attendees could get into the web conference. Unfortunately a bunch of company employees were already taking up slots on the audio line, so it didn’t take long to run out of telephone lines.
The web conferencing Q&A went wild.
The marketing department called the event services department, and the latter quickly provisioned the correct audio type and used “chat to all” to get it out to the audience.
How this relates to you and me
There’s a high likelihood that you have the same problem in a different way. Here’s how:
What IT departments buy for companies are meeting platforms. Meetings are for smaller groups collaborating, team meetings, sales demos, etc. They do this because that’s the most frequent use case.
But when it comes to doing a webinar or training session, you do things differently (you do offline, too!).
Consequently, the more advanced conferencing companies build variations of their products that have more advanced features, and those features are configured for subtle-but-important differences in how we communicate, share, and manage.
By analogy, you can use Microsoft Word for creating editing some pictures and publishing a newsletter, but if you go to the team in the organization responsible for communications, you’ll probably find the team using Adobe InDesign and Photoshop (or other advanced tools).
What I see over and over and over again is organizations that use a meeting solution for webinars and training sessions.
And then wonder why they’re struggling to really rock the house.
The bottom line
You are smart. If you’re like most people, your job isn’t to keep up with the hundreds of vendors and their various web conferencing, webcasting, and virtual classroom solutions.
Just know that at some point you might want ask your IT department what it would take to be better equipped.