Are you looking to increase audience participation and engagement on your next conference? Have you tried a hybrid meeting? What is a hybrid meeting, you ask? Well it is adding an online or webcasting component to an in-person meeting or conference.
Hybrid meetings integrate in-person discussion and virtual meeting elements, which allows attendees to connect and share information, and even ask questions of the conference speakers. Participants who are unable to travel due to time or budget constraints have a way to easily participate in the event, either live or on-demand.
While some companies believe that a virtual component can discourage participation, it actually typically helps increase engagement. By offering an alternative to onsite attendance, those who are unable to attend live can still enjoy the conference experience. Businesses that provide live and on-demand viewing options after the conference allows even more attendees to view the meetings at a later time at their own convenience. Onsite attendees may even decide to tune into the virtual experience – you never know when conflicting presentation times may cause conference attendees to miss a presentation they would like to see.
Also, speakers and other thought leaders that may be unable to travel to the conference can lend their expertise by presenting virtually. As a result, you won’t be missing out on incredible presentations and can connect and collaborate with individuals across the globe.
Archiving the presentations with a webcast also allow for more opportunities to share the experience after the fact through different marketing vehicles and social media. Edit and re-purpose parts of the webcast for promotional tools or as an educational piece to share with other organization members or employees.
Finally, include online polls or exit surveys to find out how it went and why participants joined virtually. These metrics will allow you to continue to hone the hybrid event experience for future conferences.
Want to incorporate a webcast component to your next conference, but don’t know where to start? We work seamlessly in the background to coordinate the virtual platform with the onsite AV crew to ensure the virtual participants’ experience is as smooth as possible. Need help editing and converting the archive afterwards? No problem! Contact Us Now!
Jessica Craig
Virtual Event Manager
V2 Crew